Human Resource Assistant
Company: Linn-Benton Community College
Posted on: January 13, 2022
Posting Number: 0600966-NC Position Type: Classified, Part-time
Position Title: Human Resources Assistant, Part-time
Division/Department: Human Resources Location Albany Campus,
Albany, OR Job Summary: The Human Resources Assistant position
supports the fulfillment of the Colleges mission, values, and
strategic goals by providing specialized support in administering
various human resources functions, programs, systems, and
procedures. Working within the HR team, this position helps
coordinate and process daily operations such as part-time employee
benefits administration, new employee onboarding, staff performance
review systems, FMLA / OFLA tracking, and general customer service.
Required Qualifications: Education, Training, and Experience: A
minimum of two years of experience working in a specialized human
resources area such as employment, recruitment, or benefits
administration; OR an equivalent combination of education,
training, and experience that would enable the full performance of
all aspects of the job. Knowledge, Skills, and Abilities: Requires
knowledge of office methods and practices, including filing
systems, strong record-keeping, and report writing and
documentation skills. Must have good word processing, database, and
spreadsheet skills. Must have good writing and math skills.
Requires the ability to communicate technical information to
non-technical users. Must be able to deal effectively with a wide
variety of personalities and situations requiring diplomacy,
friendliness, poise, and sensitivity, in person and over the phone.
Must be able to analyze and determine employees eligibility for
benefit programs. Must be able maintain confidentiality. Requires
the ability to interpret, apply, and explain pertinent laws,
regulations, and policies relating to employment and recruitment.
Must be able to work effectively under pressure, analyze situations
accurately, develop an effective course of action, and organize and
prioritize a wide range of duties to meet required schedules and
timelines. Must be able to work respectfully with people from all
backgrounds, cultures, ethnicities, and perspectives. Must be able
to work effectively with situations requiring clarity, empathy, and
discretion. Preferred Qualifications: Experience in Ellucian BANNER
software is preferred. Bilingual skills (English and Spanish) are
preferred. Physical Requirements and Working Conditions: Work is
performed in an office environment with frequent interruptions.
There is minimal exposure to health or safety hazards. Position is
subject to pressures and periodic stress due to time constraints
and deadlines. There is considerable use of a computer, no special
coordination beyond that used for normal mobility and handling
everyday objects and materials is needed to perform the job
satisfactorily. Essential Duties:
- Provide assistance and guidance to part-time faculty enrolling
in medical insurance under provisions of Oregon Senate Bill 551.
Work with the Benefits Coordinator to ensure completion of online
enrollment through the OEBB benefit management system. Assist with
the setup of benefit deductions in Banner for all newly eligible
part-time faculty and returning part-time faculty due to changes
during open enrollment, qualifying events, etc. Track enrollment
data and provide reports.
- Perform shared receptionist duties, including providing
information and assistance via telephone, face-to-face, and e-mail
on various matters requiring detailed knowledge of rules,
procedures, policies, precedents, and Human Resources activities.
Respond to inquiries regarding position openings and hiring
processes. Assist employees with the navigation of self-service
features within WebRunner (our online system). Open and distribute
daily department mail.
- Assist with processing Form I-9s; verify and record appropriate
documentation of new employees. Research and stay informed of
federal requirement changes and communicate changes as needed to HR
staff and departments. Obtain quarterly reports and follow up on
missing forms. Track temporary work eligibility and refer
expirations to the supervisor.
- Enter new part-time employees into Banner database. Establish
new employee personnel files. Process weekly hiring report to the
Department of Justice.
- Assist with the staff appraisal process by determining which
employees must be reviewed based on established guidelines. Contact
appropriate staff and disseminate evaluation materials. Follow up
to ensure the appraisal process is completed in a timely manner and
according to required standards. Maintain schedules and enter into
Banner. Prepare statistical reports. Notify HR manager and vice
presidents of appraisals not completed.
- Perform special projects such as data compilation for reports
- In consultation with HR Analyst, receive and log official
faculty transcripts, stamp transcripts, upload transcripts
electronically into the repository, and file originals. Complete
Laserfiche transcript upload process tasks as assigned.
- Work with the HR team in developing process improvements and
utilization of existing technology to improve services for
students, college employees, and the community. Attend meetings,
training, and seminars as needed to maintain current knowledge in
areas of responsibility.
- Perform other related duties as assigned. Applicant
Instructions: Please complete the online application and upload or
attach the following required documents:
- Cover Letter
- Academic Transcript (if needed to meet min qualifications)
Transcripts from a non-U.S. college or university must be
accompanied by an international credential agency evaluation.
Please see on the Employment Opportunities home page for more
information and a list of agencies which perform this service.
Applications are reviewed for minimum qualifications. In order to
be considered, your application must clearly show you meet the
minimum qualifications for this position. U.S. Veterans must attach
proof of honorable discharge (Form DD-214, Copy 4) to their
application to qualify for veterans consideration. Proposed Start
Date: 01/10/2022 Full-time or Part-time Part-time Number of
hours/week: 20 Posting Date: 11/17/2021 Closing Date: 12/05/2021
Open Until Filled: No Special Notes to Applicants: As a condition
of employment, all new employees are required to be compensated via
direct deposit. LBCC is an Equal Opportunity Educator and Employer.
LBCC offers a pay incentive to eligible employees who demonstrate
proficiency in conversational Spanish when evaluated and formally
certified by a college-approved professional or agency. Eligibility
to apply for and receive bilingual pay incentives for Spanish and
languages other than English are subject to the provisions of
Administrative Rule 6025-06. For more information, please LBCC
Bilingual Pay Incentive Administrative Policy . Salary Grade 16
Keywords: Linn-Benton Community College, Albany , Human Resource Assistant, Other , Albany, Oregon
Didn't find what you're looking for? Search again!