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Human Resource Assistant

Company: Linn-Benton Community College
Location: Albany
Posted on: January 13, 2022

Job Description:

Posting Number: 0600966-NC Position Type: Classified, Part-time Position Title: Human Resources Assistant, Part-time Division/Department: Human Resources Location Albany Campus, Albany, OR Job Summary: The Human Resources Assistant position supports the fulfillment of the Colleges mission, values, and strategic goals by providing specialized support in administering various human resources functions, programs, systems, and procedures. Working within the HR team, this position helps coordinate and process daily operations such as part-time employee benefits administration, new employee onboarding, staff performance review systems, FMLA / OFLA tracking, and general customer service. Required Qualifications: Education, Training, and Experience: A minimum of two years of experience working in a specialized human resources area such as employment, recruitment, or benefits administration; OR an equivalent combination of education, training, and experience that would enable the full performance of all aspects of the job. Knowledge, Skills, and Abilities: Requires knowledge of office methods and practices, including filing systems, strong record-keeping, and report writing and documentation skills. Must have good word processing, database, and spreadsheet skills. Must have good writing and math skills. Requires the ability to communicate technical information to non-technical users. Must be able to deal effectively with a wide variety of personalities and situations requiring diplomacy, friendliness, poise, and sensitivity, in person and over the phone. Must be able to analyze and determine employees eligibility for benefit programs. Must be able maintain confidentiality. Requires the ability to interpret, apply, and explain pertinent laws, regulations, and policies relating to employment and recruitment. Must be able to work effectively under pressure, analyze situations accurately, develop an effective course of action, and organize and prioritize a wide range of duties to meet required schedules and timelines. Must be able to work respectfully with people from all backgrounds, cultures, ethnicities, and perspectives. Must be able to work effectively with situations requiring clarity, empathy, and discretion. Preferred Qualifications: Experience in Ellucian BANNER software is preferred. Bilingual skills (English and Spanish) are preferred. Physical Requirements and Working Conditions: Work is performed in an office environment with frequent interruptions. There is minimal exposure to health or safety hazards. Position is subject to pressures and periodic stress due to time constraints and deadlines. There is considerable use of a computer, no special coordination beyond that used for normal mobility and handling everyday objects and materials is needed to perform the job satisfactorily. Essential Duties:

  • Provide assistance and guidance to part-time faculty enrolling in medical insurance under provisions of Oregon Senate Bill 551. Work with the Benefits Coordinator to ensure completion of online enrollment through the OEBB benefit management system. Assist with the setup of benefit deductions in Banner for all newly eligible part-time faculty and returning part-time faculty due to changes during open enrollment, qualifying events, etc. Track enrollment data and provide reports.
    • Perform shared receptionist duties, including providing information and assistance via telephone, face-to-face, and e-mail on various matters requiring detailed knowledge of rules, procedures, policies, precedents, and Human Resources activities. Respond to inquiries regarding position openings and hiring processes. Assist employees with the navigation of self-service features within WebRunner (our online system). Open and distribute daily department mail.
      • Assist with processing Form I-9s; verify and record appropriate documentation of new employees. Research and stay informed of federal requirement changes and communicate changes as needed to HR staff and departments. Obtain quarterly reports and follow up on missing forms. Track temporary work eligibility and refer expirations to the supervisor.
        • Enter new part-time employees into Banner database. Establish new employee personnel files. Process weekly hiring report to the Department of Justice.
          • Assist with the staff appraisal process by determining which employees must be reviewed based on established guidelines. Contact appropriate staff and disseminate evaluation materials. Follow up to ensure the appraisal process is completed in a timely manner and according to required standards. Maintain schedules and enter into Banner. Prepare statistical reports. Notify HR manager and vice presidents of appraisals not completed.
            • Perform special projects such as data compilation for reports and surveys.
              • In consultation with HR Analyst, receive and log official faculty transcripts, stamp transcripts, upload transcripts electronically into the repository, and file originals. Complete Laserfiche transcript upload process tasks as assigned.
                • Work with the HR team in developing process improvements and utilization of existing technology to improve services for students, college employees, and the community. Attend meetings, training, and seminars as needed to maintain current knowledge in areas of responsibility.
                  • Perform other related duties as assigned. Applicant Instructions: Please complete the online application and upload or attach the following required documents:
                  • Resume
                  • Cover Letter
                  • Academic Transcript (if needed to meet min qualifications) Transcripts from a non-U.S. college or university must be accompanied by an international credential agency evaluation. Please see on the Employment Opportunities home page for more information and a list of agencies which perform this service. Applications are reviewed for minimum qualifications. In order to be considered, your application must clearly show you meet the minimum qualifications for this position. U.S. Veterans must attach proof of honorable discharge (Form DD-214, Copy 4) to their application to qualify for veterans consideration. Proposed Start Date: 01/10/2022 Full-time or Part-time Part-time Number of hours/week: 20 Posting Date: 11/17/2021 Closing Date: 12/05/2021 Open Until Filled: No Special Notes to Applicants: As a condition of employment, all new employees are required to be compensated via direct deposit. LBCC is an Equal Opportunity Educator and Employer. LBCC offers a pay incentive to eligible employees who demonstrate proficiency in conversational Spanish when evaluated and formally certified by a college-approved professional or agency. Eligibility to apply for and receive bilingual pay incentives for Spanish and languages other than English are subject to the provisions of Administrative Rule 6025-06. For more information, please LBCC Bilingual Pay Incentive Administrative Policy . Salary Grade 16 Salary/Rate $16.41

Keywords: Linn-Benton Community College, Albany , Human Resource Assistant, Other , Albany, Oregon

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