We are looking for a skilled Bookkeeper to maintain financial
records including managing accounts payable and receivable,
ensuring requirement compliance, generating reports, reconciling
bank statements and posting transactions.
Major Duties and Responsibilities:
Maintain records of day to day financial transactions by
establishing accounts; posting transactions; ensure legal
requirements compliance. Record all cash receipts and ensure bank
deposits are completed timely. Process and pay all debt as it comes
due for payment. Determine methods for improving payment process
such as automatic withdrawals. Develop system to account for
financial transactions by establishing and maintaining a chart of
accounts; defining this positions policies and procedures. Maintain
subsidiary accounts by verifying, allocating, and posting
transactions. Balance subsidiary accounts by reconciling entries.
Maintain general ledger by transferring subsidiary account
summaries. Balance general ledger by preparing a trial balance and
reconciling entries regularly. Maintain historical records by
filing documents and maintaining an orderly accounting filing
system. Prepare financial reports by collecting, analyzing, and
summarizing account information and trends including necessary
reports for the Executive Director and Treasurer reflecting the
financial status of the Association. Monitor and audit receivables
to ensure payment is collected promptly. Conduct a monthly
reconciliation of all bank accounts and periodic reconciliations of
all accounts to ensure accuracy. Obtain necessary tax forms from
new vendors. Provide monthly reports listing itemized details of
each GLs entry for each class. Process monthly chapter rebates
including but not limited to printing and mailing checks to chapter
leaders. Comply with federal, state, and local legal requirements
by studying requirements; enforcing adherence to requirements;
filing reports; advising management on needed actions. Assist with
distributing and developing the annual budget. Calculate monthly
variances from the budget and report significant issues. Monitor
debt levels and compliance with the Finance Policy. Monitor and
maintain documentation of fixed assets. Assemble information and
records for external auditors for tax preparation and the annual
audit. Assist with answering main phonelines. Provide clerical and
administrative support to managers including filing, faxing, and
stuffing envelopes. Use membership database to adjust and create
invoices as needed. Maintain accurate and detailed SOPs for all job
functions. Address enquires and requests with high quality service
via telephone and email. Complete other internal database tasks as
needed to create/update records, revise information, run simple
queries and reports and resolve issues.
Associate degree in Accounting or Business Administration.
Excellent knowledge of general accounting payable/receivable
principles and at least 2 years bookkeeping experience. Knowledge
of bookkeeping software including proficiency in QuickBooks.
Excellent communication skills, both verbal and written. Keen
attention to detail and accuracy of work. Able to prepare, review
and understand a financial statement. Proven ability to calculate,
post and manage accounting figures and financial records. Data
entry skills along with a knack for numbers. Hands-on experience
with spreadsheets and proprietary software. Proficiency in MS
Office. High degree of accuracy and attention to detail with
ability to self-audit, identify errors and solve problems.
Competent collaborator and skilled cross-functional communicator.
Strong time manager with respect for deadlines. Decisive and
critical thinker. Great interpersonal and customer service skills.
Nonprofit bookkeeping experience a plus.
PAY: $17.00 to $22.00 per hour depending on experience and
EMPLOYER NOTE: * We are searching for an organized self-starter
with a strong attention to detail. * Position requires the ability
to embrace technology and work well in a team-oriented, fast paced
environment. Must have strong communication, organizational, and
computer skills including Outlook, Excel and Word proficiency. Must
have excellent customer skills and superior, friendly, and
knowledgeable daily telephone conversations and email exchanges.
Must be capable of maintaining strict confidentiality and possess
the ability to learn new computer programs.
PREFERRED: Bilingual is a plus but not required
If you feel you meet these qualifications and are interested in
joining a high caliber team environment, please submit a resume and
Job Type: Full-time