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Company: Refrigerating Engineers & Technicians Associat
Location: ALBANY
Posted on: May 3, 2021

Job Description:

We are looking for a skilled Bookkeeper to maintain financial records including managing accounts payable and receivable, ensuring requirement compliance, generating reports, reconciling bank statements and posting transactions.

Major Duties and Responsibilities:

Maintain records of day to day financial transactions by establishing accounts; posting transactions; ensure legal requirements compliance. Record all cash receipts and ensure bank deposits are completed timely. Process and pay all debt as it comes due for payment. Determine methods for improving payment process such as automatic withdrawals. Develop system to account for financial transactions by establishing and maintaining a chart of accounts; defining this positions policies and procedures. Maintain subsidiary accounts by verifying, allocating, and posting transactions. Balance subsidiary accounts by reconciling entries. Maintain general ledger by transferring subsidiary account summaries. Balance general ledger by preparing a trial balance and reconciling entries regularly. Maintain historical records by filing documents and maintaining an orderly accounting filing system. Prepare financial reports by collecting, analyzing, and summarizing account information and trends including necessary reports for the Executive Director and Treasurer reflecting the financial status of the Association. Monitor and audit receivables to ensure payment is collected promptly. Conduct a monthly reconciliation of all bank accounts and periodic reconciliations of all accounts to ensure accuracy. Obtain necessary tax forms from new vendors. Provide monthly reports listing itemized details of each GLs entry for each class. Process monthly chapter rebates including but not limited to printing and mailing checks to chapter leaders. Comply with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions. Assist with distributing and developing the annual budget. Calculate monthly variances from the budget and report significant issues. Monitor debt levels and compliance with the Finance Policy. Monitor and maintain documentation of fixed assets. Assemble information and records for external auditors for tax preparation and the annual audit. Assist with answering main phonelines. Provide clerical and administrative support to managers including filing, faxing, and stuffing envelopes. Use membership database to adjust and create invoices as needed. Maintain accurate and detailed SOPs for all job functions. Address enquires and requests with high quality service via telephone and email. Complete other internal database tasks as needed to create/update records, revise information, run simple queries and reports and resolve issues.


Associate degree in Accounting or Business Administration. Excellent knowledge of general accounting payable/receivable principles and at least 2 years bookkeeping experience. Knowledge of bookkeeping software including proficiency in QuickBooks. Excellent communication skills, both verbal and written. Keen attention to detail and accuracy of work. Able to prepare, review and understand a financial statement. Proven ability to calculate, post and manage accounting figures and financial records. Data entry skills along with a knack for numbers. Hands-on experience with spreadsheets and proprietary software. Proficiency in MS Office. High degree of accuracy and attention to detail with ability to self-audit, identify errors and solve problems. Competent collaborator and skilled cross-functional communicator. Strong time manager with respect for deadlines. Decisive and critical thinker. Great interpersonal and customer service skills. Nonprofit bookkeeping experience a plus.

PAY: $17.00 to $22.00 per hour depending on experience and qualifications

EMPLOYER NOTE: * We are searching for an organized self-starter with a strong attention to detail. * Position requires the ability to embrace technology and work well in a team-oriented, fast paced environment. Must have strong communication, organizational, and computer skills including Outlook, Excel and Word proficiency. Must have excellent customer skills and superior, friendly, and knowledgeable daily telephone conversations and email exchanges. Must be capable of maintaining strict confidentiality and possess the ability to learn new computer programs.

PREFERRED: Bilingual is a plus but not required

Medical/Dental/Vision/Retirement plan

If you feel you meet these qualifications and are interested in joining a high caliber team environment, please submit a resume and references.

Job Type: Full-time

Keywords: Refrigerating Engineers & Technicians Associat, Albany , Bookkeeper, Other , ALBANY, Oregon

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